Conference and Meeting Planner in Prague
Even the best-prepared presentations and strategic messages require flawless execution. Successful corporate events depend on the expertise of a professional conference and meeting planner in Prague who can ensure that every detail runs smoothly.
Prague Events is a trusted conference organiser delivering tailor-made solutions for international corporate clients. We manage all aspects of your event, including venue sourcing, audio-visual solutions, transportation, entertainment, and accommodation. Our detail-oriented approach has established Prague Events as a leading MICE organiser in Prague.
Professional Conference Planning in Prague
Conferences and meetings are powerful tools for sharing ideas, strengthening business relationships, and achieving strategic goals. Although the terms meeting and conference are often used interchangeably, they serve different purposes—learn more in our blog article on meeting vs conference.
As your dedicated conference manager in Prague, we ensure that your ideas are clearly communicated and successfully delivered. Our team provides fully customised conference solutions, including:
Selection of the best conference venues
Full audio-visual and technical production
Hotel accommodation management for international groups
Design and delivery of printed and branded materials
Complete conference logistics and coordination
No matter the size or complexity, we make sure your conference in Prague meets the highest international standards.
Meeting and Conference Organiser with Local Expertise
One of the key advantages of working with Prague Events is our extensive vendor database and deep knowledge of the local event market in Prague. We collaborate exclusively with reliable suppliers who understand international corporate expectations.
As an independent meeting and conference organiser, we are not tied to specific vendors. This allows us to recommend solutions based solely on what is best for your event — explore our full range of event services.
From conference accommodation and group airport transfers to VIP services, live entertainment, team building activities, or even tuxedo rental for gala dinners—nothing is off-limits.
How to Plan a Conference or Business Meeting in Prague
Planning a conference or corporate meeting in Prague can be complex without local expertise. Prague offers a wide range of unique venues, including historic palaces, modern conference hotels, restaurants, industrial spaces, and even boats on the Vltava River.
Choosing the right venue is one of the most important factors for a successful event. Leave the entire planning process to Prague Events.
Step-by-Step Conference Planning Process
Step 1 – Initial Contact
Contact Prague Events by email and share the details of your upcoming conference or meeting.
Estimated timeframe: We respond promptly and request any additional information if needed.
Step 2 – Conference Proposal
Based on your objectives, we prepare a detailed conference proposal, including recommendations for:
• Venues and hotels
• Transportation and airport transfers
• Catering and dining options
• Team building and social programmes
• Audio-visual and technical services
Estimated timeframe: Initial proposal and budget within a few days.
Step 3 – Site Inspection in Prague
We review the proposal together and organise a site visit in Prague. You will tour selected hotels, venues, restaurants, and suppliers while gaining a clear understanding of how we work.
Step 4 – Conference Planning
Prague Events begins to plan all conference logistics and details, coordinating everything until your return to Prague for the actual conference. We liaise with you as often as needed to ensure every element meets your objectives.
Step 5 – The Event
Our experienced event team will be with you every step of the way, from guest arrivals at the airport, managing city transfers, guest registration, arranging transport across the city, and more—until the last guest leaves Prague.
Step 6 – Debrief
Once the conference concludes, we evaluate its results with you, collect invoices from individual services, and create a final budget and invoice for your review.
Business Meetings and Conferences in Prague
What types of business meetings in Prague and corporate conferences do we typically organise?
How can Prague Events support you during these meetings and conferences, from planning and logistics to catering, team building, and venue selection?
Annual Conferences
Board of Directors Meetings
‘Get Away’ Days
Strategy Meetings
Graphic Design
Printing Services
Audio Visual Services
Motivational Speakers
Conference and Meeting Custom Made Decorations
Hostesses
Guest Registration Apps
Finding Venues
Catering Services
Concept and Content Creation
PR and Media Services
Would you like your conference or business meeting in Prague to be unique and tailored, rather than a generic “out-of-the-box” event? Would you like an experienced professional event coordinator to create something new and exciting for your team?
Contact Prague Events today to start planning your upcoming conference or corporate meeting and take it to the next level.
Questions?
Contact us anytime
Jirka Kubart
Conference and meeting specialist
+420 734 576 383
jirka@pragueevents.com
